Fleet management

Optimise your business with tools that can save you time and money

Fleet management

Optimise your business with tools that can save you time and money

Fleet management is a term that describes the practices and techno­logies used by companies to manage their commercial vehicle fleets. This includes a range of activities such as vehicle maintenance, fuel management, driver safety and logistics planning.

The goal of fleet management is to increase operational efficiency, reduce costs and improve overall performance. These solutions can involve software, GPS tracking systems, telematics and other advanced techno­logies to provide real-time insights that help companies optimise their fleet operations. Find out everything you need to know about fleet management here.

Webfleet helps you track your vehicles, cut your fuel costs and run more efficiently — all from a single dashboard. Discover what you can do with our fleet management system.


Explore our fleet management solutions

Vehicle Tracking

Vehicle Tracking

Optimise your operations and reduce costs with real-time vehicle tracking

Fleet safety and maintenance

Fleet safety and maintenance

Contribute to a culture of road safety across your fleet

Workflow management

Workflow management

Manage your workflow, improve customer service and get more jobs done

Compliance

Compliance

Comply effort­lessly with automated tasks and accurate data

Fleet sustain­ab­ility and electric vehicles

Fleet sustain­ab­ility and electric vehicles

Run an envir­on­mentally responsible fleet

A fleet management system helps you

Know where your assets are 24/7

Through real-time track and trace

Make smarter and faster decisions

By analysing fleet performance data

Protect your drivers and vehicles

With tools to prevent accidents and reduce downtime

Avoid fines and reputa­tional damage

By ensuring your drivers, vehicles and company stay compliant

Get more jobs done and cut costs

With optimised order and workflow managing

Reduce your CO2 emissions and save fuel

By running more sustainably and managing EVs efficiently

Explore all fleet management solutions

Vehicle tracking

Get the precise, live location of every vehicle in your fleet. Assign jobs based on the driver closest to your customers. Access vehicle data and understand the impact of driving behaviour on fuel consumption. Looking to cut costs? Webfleet Vehicle Tracking makes it easy to analyse historical and real-time data, so you can identify where to make operational improve­ments.

Features:

  • Real-time vehicle and asset tracking
  • Mobile app and OEM tracking
  • Dashboard and custom­isable reports
  • Notific­a­tions and alerts
More about vehicle tracking⁠
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Workflow management

Operate with greater flexibility when you connect Webfleet to a PRO Driver Terminal or our Work App. Stay on top of job orders and driver avail­ab­ility. Communicate seamlessly with your team in the field, who can send you order status updates and ETAs. From your account dashboard, you get a clear picture on crucial data like time spent at a customer’s location and working times.

Features:

  • Profes­sional navigation
  • Order schedule optim­isation
  • Proof of delivery
  • API integration
  • Mobile apps for fleet managers and drivers
More about workflow management⁠

Sustain­ab­ility and electric vehicles (EVs)

Wherever you may be on your decar­bon­isation journey, Webfleet can help you run a more envir­on­mentally responsible fleet. Operate more sustainably by cutting your fuel consumption — or adding EVs. Our fleet management system empowers the driver to adopt greener driving behaviours.

Features:

  • CO2 emissions monitoring and reporting
  • Fuel consumption monitoring and analysis
  • Active driver feedback and coaching
  • Fleet management for EVs
  • Tools to support a transition to EVs
More about sustain­ab­ility and EVs⁠
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Compliance

Keeping your drivers, vehicles and company compliant with evolving regulations is easier with Webfleet. Our range of fleet compliance solutions helps you reduce costs, avoid penalties, increase productivity and focus on delivering more value to your customers. Do you manage a cold chain fleet? Webfleet gives you live visibility and control over the temperature of all your refri­gerated vehicles.

Features:

  • Mileage data tracking
  • Digitised vehicle inspections
  • Tyre pressure monitoring
  • Permissible weight of cargo
  • Temperature monitoring
More about compliance⁠

Mobile fleet management

You don't need to be at your desk to manage your fleet. With Webfleet Mobile, it's all right there in the palm of your hand. Locate vehicles and drivers, stay on top of compliance and dispatch orders with efficiency. We also have productivity apps that simplify your drivers’ daily tasks too, whether it’s performing daily vehicle checks or keeping you posted on job status.

Features:

  • Real-time vehicle and asset tracking
  • Two-way commu­nic­ation
  • Trip management
  • Order dispatching
  • Notific­a­tions and alerts
More about Webfleet Mobile⁠
mobile apps
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Business integration

Do you use third-party solutions to improve your operational efficiency? Our fleet management system integrates seamless with your existing software and business applic­a­tions. Webfleet’s open-platform approach means you can set up the processes that work best for you. Our fleet management integ­ra­tions include office applic­a­tions, in-vehicle solutions and, through our partnership with Chargylize, a fleet electri­fic­ation advisor.

Features:

  • Office solutions
  • Business apps
  • Webfleet APIs
More about business integration⁠

Fleet management essentials

Basic concepts

Interested in developing a deeper under­standing of fleet management? This field of expertise includes a range of terms and definitions, from vehicle acquisition and maintenance to fuel efficiency and fleet safety. Profes­sional fleet managers increas­ingly use digital tools like telematics to help their companies cut costs and operate more sustainably. Such tools enable fleets to draw on real-time and historical data to optimise their business. Explore fleet management in more detail below.

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Roles and respons­ib­il­ities

Fleet managers play a key role in a company’s operational efficiency. Their profes­sional respons­ib­il­ities include: managing vehicles, monitoring driving behaviour and ensuring compliance. Learn how a fleet manager contributes to the success of fleet operations.

Operational efficiency

Fleet efficiency involves several key aspects. In addition to keeping your cargo secure and your journeys on schedule, you need to stay connected to your drivers and comply with changing regulations. Other crucial priorities include reducing fuel and maintenance costs. Read more about how a fleet management system can help you boost your operational fleet efficiency.

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wf tracking van keyvisual landscape

Vehicle management

Vehicle management plays a major role in fleet management, ensuring that each vehicle is roadworthy and utilised efficiently. Many fleet managers use digital solutions to cut costs, schedule maintenance, increase safety, boost productivity, save fuel and reduce paperwork. Explore how you can streamline vehicle management processes for your fleet.

Fleet maintenance

Fleet maintenance drives operational efficiency and compliance. By keeping your vehicles in top condition, you can improve safety and productivity. Successful fleets take regular maintenance seriously, because it helps them cut costs and prevent downtime. Do you run a transport, car rental or farming business? Then fleet maintenance applies to your operation. Explore how to systematise your fleet maintenance with our compre­hensive guide.

car repair

All you need to know about Fleet Management

Why is fleet management important?

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Fleet management plays an essential role in safety and efficiency. Managing a fleet of vehicles involves many complex aspects, from driver hiring and retention to complying with local and inter­na­tional regulations. To stay on top of daily tasks and compliance deadlines, many businesses use a fleet management solution.

A cloud-based system like Webfleet provides operational visibility for fleets. Vehicle data on fuel consumption, driving behaviour and carbon emissions enables businesses to enhance their productivity, safety and sustain­ab­ility. Cut costs and save fuel by leveraging live and historical insights on key performance indicators.

With a high-quality telematics solution, fleets connect their vehicles to a dashboard, making it easy to plan jobs, communicate with motorists and optimise every step of vehicle management.

What is a fleet management system?

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A fleet management system integrates software and hardware so that fleet operators can manage their assets efficiently. The most effective solutions include a range of tools and features that streamline the daily workflow:

  • Fleet management software - Fleet managers log into a cloud-based platform to analyse vehicle data and decide which actions can enhance the performance.
  • Vehicle tracking devices - Once GPS devices are installed or plugged into vehicles, fleet managers can track vehicle locations in real time. These devices transmit vehicle data to the dashboard, giving fleet operators visibility on driving behaviour as well as driver avail­ab­ility.
  • Driver Terminals - When connected to profes­sional navigation, these rugged table or mobile phone devices help motorists stay on the best routes. Fleet managers can send job updates through these devices, which log mileage and business/private trips.

How does a fleet management system support your fleet business?

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A fleet management system gives you greater visibility and control over your fleet. As a result, it’s easier to cut costs, enhance safety and run more sustainably. See how a fleet management system can help you achieve your business goals:

  • Track vehicle locations - Know the exact locations of your assets with precise GPS coordinates.
  • Communicate with your team - Send your drivers job instruc­tions or crucial updates through the Driver Terminal.
  • Monitor driving behaviour - Hardware sensors help you assess behaviours like braking and idling to understand whether your team needs coaching on safer, more economical driving.
  • Satisfy customers - Provide your customers with reliable ETAs and update them as needed on arrival times or delays.
  • Keep motorists on track - A driver can get live tips through the Driver Terminal. They can also receive alerts about speed limits and speed camera locations.
  • Comply with drivers’ hours rules - Take the hassle out of compliance with a telematics system that automat­ically records driver hours.
  • Optimise your business - By analysing the data in your fleet management solution account, you can determine how to plan jobs more effectively while ensuring your vehicles are well maintained.

What is a profes­sional fleet?

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A profes­sional fleet refers to a group of commercial vehicles that are owned and operated by a company or organ­isation for business purposes. These may include cars, vans, trucks and buses. Typically, profes­sional fleets transport goods, people or equipment. Profes­sional fleet managers often rely on digital solutions to run their operations effectively and more compet­it­ively.

What does a fleet manager do?

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Fleet managers oversee the operation and maintenance of a company’s fleet. This includes selecting and tracking vehicles, ensuring they’re used correctly, keeping them on the right routes and servicing them properly.

Fleet managers are also responsible for managing drivers, keeping fleet-re­lated costs under control and ensuring any related legal require­ments are met.

To increase the effect­iveness and efficiency, fleet managers often rely on vehicle telematics that work in combination with fleet management software and hardware.

Finding the right solution involves several steps, including defining your business needs, under­standing the function­al­ities of different suppliers, confirming IT require­ments and setting service expect­a­tions.

How does fleet management software work?

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Fleet management software helps businesses to efficiently manage their fleet, allowing them to track the location, performance and maintenance of each vehicle. This software also supports with live insights on fuel consumption, driver behaviour and compliance. By leveraging these tools, companies can bring down costs, increase productivity and improve fleet safety.

How can a fleet management system save fuel?

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A fleet management system can help you save fuel in a variety of ways. With insightful data on vehicle performance, you can identify and address patterns in fuel consumption. This system also simplifies job planning, ensuring your drivers stay on the most fuel-ef­fi­cient routes. With fleet management software, you have the tools necessary to analyse driver habits in accel­er­ating, coasting and braking.

What are the benefits of fleet management solutions?

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Fleet management does not only support fleet managers, but also drivers, admin­is­trative staff and anyone else involved in operating a business fleet. The key benefits of working with this are:

  • Increase efficiency. Easily access relevant, up-to-date info so you can plan effectively and adapt quickly when unexpected events arise.
  • Increase productivity. Use accurate live traffic info to stay on the fastest routes and complete more jobs.
  • Improve safety. A fleet management system can give enhanced insights to help reduce unsafe driving behaviour that could harm your motorists, vehicles or business reputation.
  • Decrease costs. Encourage to drive more fuel-ef­fi­cient and avoid expensive repairs by getting timely maintenance reminders.
  • Improve commu­nic­ation. Stay connected to drivers by sending job details from your office to Driver Terminals in their vehicles.
  • Increase customer satis­faction. Keep customers informed of schedule changes and cut unnecessary waiting times.
  • Minimise stress for drivers. Set the best route for drivers and give timely traffic updates through Driver Terminals, so they can do their job with ease.
  • Simplify admin­is­tration. Save time across different departments by automating admin­is­trative tasks.

Return on investment in 6 to 9 months on average

See how Webfleet fleet management software can help your business

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