Fleet management

Optimize your business with tools that can save you time and money

Fleet management

Optimize your business with tools that can save you time and money

Fleet management is a term that describes the practices and technologies used by companies to manage their commercial vehicle fleets. This includes a range of activities such as vehicle maintenance, fuel management, driver safety, and logistics planning.

The goal of fleet management is to increase operational efficiency, reduce costs, and improve overall fleet performance. Fleet management solutions can involve software, GPS tracking systems, telematics, and other advanced technologies to provide real-time insights that help companies optimize their fleet operations. Find out everything you need to know about fleet management here.

Webfleet helps you track your vehicles, cut your fuel costs and run more efficiently — all from a single dashboard. Discover what you can do with our fleet management system.

Explore our fleet management solutions

Vehicle tracking

Vehicle tracking

Optimize your operations and reduce cost with real time GPS vehicle tracking.

Fleet safety and maintenance

Fleet safety and maintenance

Contribute to a culture of road safety across your fleet

Workflow management

Workflow management

Helping you to manage your workflow, improve customer service and get more jobs done



Comply effort­lessly with automated tasks and accurate data

Fleet sustain­ability and electric vehicles

Fleet sustain­ability and electric vehicles

Run an environ­men­tally responsible fleet

A fleet management system helps you

Know where your vehicles are 24/7

Through real-time track and trace

Make smarter and faster decisions

By analyzing fleet performance data

Protect your drivers and vehicles

With tools to prevent accidents and reduce downtime

Avoid fines and reputa­tional damage

By ensuring your drivers, vehicles, and company stay compliant

Get more jobs done and cut costs

With optimized order and workflow management

Reduce your CO2 emissions and save fuel

By running more sustainably and managing EVs efficiently

Explore all fleet management solutions

Vehicle tracking

Get the precise, real-time location of every vehicle in your fleet. Assign jobs based on the driver closest to your customers. Access vehicle data and understand the impact of driving behavior on fuel consumption. Looking to cut costs? Webfleet Vehicle Tracking makes it easy to analyze historical and real-time data, so you can identify where to make operational improve­ments.


  • Real-time vehicle and asset tracking
  • Dashcam, mobile app, and OEM tracking
  • Dashboard and customizable reports
  • Notifi­ca­tions and alerts
More about vehicle tracking⁠
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Fleet safety and maintenance

Improve safety for everyone on the road while lowering maintenance costs. With an AI-powered dashcam, Webfleet Video gives you the full context of accidents. Retrieve evidential footage directly from your account, helping you reduce false claims and save on insurance premiums. Keep your vehicles roadworthy with tools to monitor their condition in real time.


  • Driver insights and coaching
  • AI-enabled fleet dashcam
  • Driving times
  • Instant driving events and maintenance alerts
  • Digitized vehicle inspections
  • Tire pressure monitoring
More about fleet safety and maintenance⁠

Workflow management

Operate with greater flexibility when you connect Webfleet to a PRO Driver Terminal or our Work App. Stay on top of job orders and driver avail­ability. Communicate seamlessly with your team in the field, who can send you order status updates and ETAs. From your account dashboard, you get a clear picture on crucial data like time spent at a customer's location and working times.


  • Profes­sional navigation
  • Order schedule optimization
  • Proof of delivery
  • API integration
  • Mobile apps for fleet managers and drivers
More about workflow management⁠
Driver checking Webfleet system
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Sustain­ability and electric vehicles (EVs)

Wherever you may be on your decar­bonization journey, Webfleet can help you run a more environ­men­tally responsible fleet. Operate more sustainably by cutting your fleet's fuel consumption — or adding EVs to your fleet. Our fleet management system empowers drivers to adopt greener driving behaviors.


  • CO2 emissions monitoring and reporting
  • Fuel consumption monitoring and analysis
  • Active driver feedback and coaching
  • Fleet management for EVs
  • Tools to support a transition to EVs
More about sustain­ability and EVs⁠


Keeping your drivers, vehicles, and company compliant with evolving regulations is easier with Webfleet. Our range of fleet compliance solutions helps you reduce costs, avoid penalties, increase produc­tivity, and focus on delivering more value to your customers. Do you manage a cold chain fleet? Webfleet gives you real-time visibility and control over the temperature of all your refrig­erated vehicles.


  • Tachograph management
  • Mileage data tracking
  • Digitized vehicle inspections
  • Tire pressure monitoring
  • Permissible weight of cargo
  • Temperature monitoring
More about compliance⁠
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Webfleet mobile apps

Mobile fleet management

You don't need to be at your desk to manage your fleet. With Webfleet Mobile, it's all right there in the palm of your hand. Locate vehicles and drivers, stay on top of compliance, and dispatch orders with efficiency. We also have produc­tivity apps that simplify your drivers' daily tasks too, whether it's performing daily vehicle checks or keeping you posted on job status.


  • Real-time vehicle and asset tracking
  • Two-way commu­ni­cation
  • Trip management
  • Order dispatching
  • Notifi­ca­tions and alerts
More about Webfleet Mobile⁠

Business integration

Do you use third-party solutions to improve your operational efficiency? Our fleet management system integrates seamless with your existing software and business appli­ca­tions. Webfleet's open-platform approach means you can set up the processes that work best for your fleet. Our fleet management integra­tions include office appli­ca­tions, in-vehicle solutions and, through our partnership with Chargylize, a fleet electri­fi­cation advisor.


  • Office solutions
  • Business apps
  • Webfleet APIs
More about business integration⁠
Driver checking Webfleets driving system

Explore our fleet management technologies

Dashcam tracking

Dashcam tracking

Get full insight into critical road events with our AI-powered dashcam and GPS tracking

Mobile app tracking

Mobile app tracking

Track your vehicles and digitize your workflow with a simple Android app

Fleet management essentials

Basic concepts

Interested in developing a deeper under­standing of fleet management? This field of expertise includes a range of terms and definitions, from vehicle acquisition and maintenance to fuel efficiency and fleet safety. Profes­sional fleet managers increas­ingly use digital tools like telematics to help their companies cut costs and operate more sustainably. Such tools enable fleets to draw on real-time and historical data to optimise their business. Explore fleet management in more detail below.

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Roles and respons­ib­il­ities

Fleet managers play a key role in a company’s operational efficiency. Their profes­sional respons­ib­il­ities include: managing vehicles, monitoring driving behaviour and ensuring compliance. Learn how a fleet manager contributes to the success of fleet operations.

Operational efficiency

Fleet efficiency involves several key aspects. In addition to keeping your cargo secure and your journeys on schedule, you need to stay connected to your drivers and comply with changing regulations. Other crucial priorities include reducing fuel and maintenance costs. Read more about how a fleet management system can help you boost your operational fleet efficiency.

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Vehicle management

Vehicle management plays a major role in fleet management, ensuring that each vehicle is roadworthy and utilised efficiently. Many fleet managers use digital solutions to cut costs, schedule maintenance, increase safety, boost productivity, save fuel and reduce paperwork. Explore how you can streamline vehicle management processes for your fleet.

Fleet maintenance

Fleet maintenance drives operational efficiency and compliance. By keeping your vehicles in top condition, you can improve safety and productivity. Successful fleets take regular maintenance seriously, because it helps them cut costs and prevent downtime. Do you run a transport, car rental or farming business? Then fleet maintenance applies to your operation. Explore how to systematise your fleet maintenance with our compre­hensive guide.

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All you need to know about fleet management

Why is fleet management important?

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Fleet management plays an essential role in safety and efficiency. Managing a fleet of vehicles involves many complex aspects, from driver hiring and retention to complying with local and inter­na­tional regulations. To stay on top of daily tasks and compliance deadlines, many businesses use a fleet management solution.

A cloud-based system like Webfleet provides operational visibility for fleets. Vehicle data on fuel consumption, driving behaviour and carbon emissions enables businesses to enhance their productivity, safety and sustain­ab­ility. Cut costs and save fuel by leveraging live and historical insights on key performance indicators.

With a high-quality telematics solution, fleets connect their vehicles to a dashboard, making it easy to plan jobs, communicate with motorists and optimise every step of vehicle management.

What is a fleet management system?

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A fleet management system integrates software and hardware so that fleet operators can manage their assets efficiently. The most effective solutions include a range of tools and features that streamline the daily workflow:

  • Fleet management software - Fleet managers log into a cloud-based platform to analyse vehicle data and decide which actions can enhance the performance.
  • Vehicle tracking devices - Once GPS devices are installed or plugged into vehicles, fleet managers can track vehicle locations in real time. These devices transmit vehicle data to the dashboard, giving fleet operators visibility on driving behaviour as well as driver avail­ab­ility.
  • Driver Terminals - When connected to profes­sional navigation, these rugged table or mobile phone devices help motorists stay on the best routes. Fleet managers can send job updates through these devices, which log mileage and business/private trips.
  • Dashcams - Fleet dashboard cameras help to keep motorists safe, prevent accidents and lower their insurance premiums. It’s possible to use the camera as a road-facing recording device only. Webfleet Video complies with GDPR, ensuring maximum data security and driver privacy.

How does a fleet management system support your fleet business?

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A fleet management system gives you greater visibility and control over your fleet. As a result, it’s easier to cut costs, enhance safety and run more sustainably. See how a fleet management system can help you achieve your business goals:

  • Track vehicle locations - Know the exact locations of your assets with precise GPS coordinates.
  • Communicate with your team - Send your drivers job instruc­tions or crucial updates through the Driver Terminal.
  • Monitor driving behaviour - Hardware sensors help you assess behaviours like braking and idling to understand whether your team needs coaching on safer, more economical driving.
  • Satisfy customers - Provide your customers with reliable ETAs and update them as needed on arrival times or delays.
  • Keep motorists on track - A driver can get live tips through the Driver Terminal. They can also receive alerts about speed limits and speed camera locations.
  • Comply with drivers’ hours rules - Take the hassle out of compliance with a telematics system that automat­ically records driver hours.
  • Optimise your business - By analysing the data in your fleet management solution account, you can determine how to plan jobs more effectively while ensuring your vehicles are well maintained.
  • Bring down admin hours - Avoid time-con­suming and repetitive paperwork tasks across departments. Automated invoices and remote tachograph downloads mean the entire back office can benefit from a fleet management system.

What is a profes­sional fleet?

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A profes­sional fleet refers to a group of commercial vehicles that are owned and operated by a company or organi­zation for business purposes. These vehicles may include cars, vans, trucks and buses. Typically, profes­sional fleets transport goods, people or equipment. Profes­sional fleet managers often rely on digital solutions to run their operations effectively and more compet­i­tively.

What does a fleet manager do?

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Fleet managers oversee the operation and maintenance of a company's fleet. This includes selecting and tracking vehicles, ensuring they're used correctly, keeping them on the right routes and servicing them properly.

Fleet managers are also responsible for managing drivers, keeping fleet-re­lated costs under control and ensuring any related legal require­ments are met.

To increase the effec­tiveness and efficiency of their fleets, fleet managers often rely on vehicle telematics that work in combination with fleet management software and hardware.

Finding the right solution involves several steps, including defining your business needs, under­standing the function­al­ities of different suppliers, confirming IT require­ments and setting service expec­ta­tions.

How does fleet management software work?

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Fleet management software helps businesses to efficiently manage their fleet of vehicles, allowing them to track the location, performance, and maintenance of each vehicle. This software also supports fleets with real-time insights on fuel consumption, driver behavior, and compliance. By leveraging these tools, companies can reduce costs, increase produc­tivity, and improve fleet safety.

How can a fleet management system help you save fuel?

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A fleet management system can help you save fuel in a variety of ways. With insightful data on vehicle performance, you can identify and address patterns in fuel consumption. A fleet management system also simplifies job planning, ensuring your drivers stay on the most fuel-ef­fi­cient routes. With fleet management software, you have the tools necessary to analyze driver habits in accel­er­ating, coasting and braking.

What are the benefits of fleet management solutions?

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Fleet management does not only help fleet managers, but also drivers, admin­is­trative staff and anyone else involved in operating a business fleet. The key benefits of working with a fleet management solution are:

  • Increase efficiency. Easily access relevant, up-to-date info so you can plan effectively and adapt quickly when unexpected events arise.
  • Increase produc­tivity. Use accurate real-time traffic info to keep your drivers on the fastest routes and complete more jobs.
  • Improve safety. A fleet management system can give enhanced insights to help reduce unsafe driving behavior that could harm your drivers, vehicles or business reputation.
  • Decrease costs. Encourage more fuel-ef­fi­cient driving and avoid expensive repairs by getting timely maintenance reminders.
  • Improve commu­ni­cation. Stay connected to drivers by sending job details from your office to Driver Terminals in their vehicles.
  • Increase customer satis­faction. Keep customers informed of schedule changes and cut unnecessary waiting times.
  • Reduce stress for drivers. Set the best route for drivers and give timely traffic updates through Driver Terminals, so they can do their job with ease.
  • Simplify admin­is­tration. Save time across different departments by automating admin­is­trative tasks.

Explore fleet management in your area

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Return on investment in six to nine months on average

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