Fleet management

Smarter driving, smarter data, smarter business with a fleet management system

Fleet management is an industry term used in reference to a broad range of solutions for vehicle-re­lated applic­a­tions that help companies manage their fleet of commercial motor vehicles, such as cars, vans, trucks and buses. A fleet management system makes it easier for businesses to save fuel, improve efficiency and operate more sustainably. A high quality solution will also include excellent customer support. Find out everything you need to know about fleet management here.

Key benefits of fleet management solutions

Know where your vehicles are 24/7

Through real time track and trace

Save up to 20% on fuel & maintenance costs

By monitoring and analysing driving behaviour

Easy integration with existing soft & hardware

With optim­isation across your whole business process

Cut driving time & optimise drop routes

With profes­sional navigation with live traffic info

Improve service levels

Through dynamic dispatching & easy driver commu­nic­ation

Easily comply with regulatory guidelines

Through mileage & work time regis­tration & tachograph info download

Explore all fleet management features

Vehicle tracking

Always know where your vehicles are. Register time, mileage and the location of each of your vehicles histor­ically and in real-time.


  • Real-time vehicle tracking
  • Informative tracing
  • Instant alerts
  • Mileage regis­tration (logbook)
  • Tachograph Manager
More about vehicle tracking⁠
Vehicle tracking
Fleet optim­isation dashboard

Fleet optim­isation

Improve fleet efficiency. Make smarter decisions with extensive reports and real-time dashboard information about your vehicles.


  • Dashboard
  • Reporting
  • Notific­a­tions
More about fleet optim­isation⁠

Workforce management

Keep your team and customers happy. Dynamic commu­nic­ation between your mobile workforce and office makes your business agile.


  • Job and order workflow
  • Dynamic dispatching
  • Working time regis­tration
  • Optimised planning
  • TomTom Traffic
  • Remaining Driving Times
More about workforce management⁠
Workforce management
Green and safe driving

Green and Safe driving

Cut costs, reduce carbon emissions and improve safety by improving driving behaviour. Get visibility over how all your vehicles are being used, including your electric vehicles.


  • OptiDrive 360
  • Driving behaviour
  • Fuel monitoring
  • Schedule maintenance tasks
More about Green and Safe driving⁠

Business integration

Webfleet's fleet management solutions integrate seamlessly with your existing software and business applic­a­tions.


  • Office solutions
  • Mobile solutions
  • Webfleet APIs
More about business integration⁠
Business integration
Mileage logbook

Mileage logbook

With the right tools and knowledge, you can reduce your tax burden. How? By using an electronic mileage log such as Webfleet Logbook.


  • Smartphone and tablet app
  • Trip data generated automat­ically
  • Easy validation of trip information
  • Trip type suggestions
  • Compliant trip report
More about mileage logbook⁠

Profes­sional navigation and traffic avoidance

The best miles are the ones not driven. Efficient fleet management starts with profes­sional navigation that can avoid traffic.


  • Extremely accurate traffic info
  • No delay from closed roads
  • Fastest routes
  • Less time on the road
  • Person­alised large vehicle navigation
  • Locate speed cameras
More about pro navigation and traffic⁠
Profes­sional navigation and traffic avoidance
Fleet management app


You don't need to be at your desk to manage your fleet. With Webfleet Mobile, it's all right there in the palm of your hand.


  • Real-time vehicle and asset tracking
  • Two-way commu­nic­ation
  • Trip management
  • Dispatch new orders and jobs
  • Notific­a­tions and alerts
More about Webfleet Mobile⁠

All you need to know about fleet management

What is fleet management?


Fleet management is a term that describes the practices and techno­logies used by companies to manage their commercial vehicle fleets. This includes a range of activities such as vehicle maintenance, fuel management, driver safety and logistics planning. The goal of fleet management is to increase operational efficiency, reduce costs and improve overall fleet performance. Fleet management solutions can involve software, GPS tracking systems, telematics and other advanced techno­logies to provide real-time insights that help companies optimise their fleet operations.

What is a profes­sional fleet?


A profes­sional fleet refers to a group of commercial vehicles that are owned and operated by a company or organ­isation for business purposes. These vehicles may include cars, vans, trucks and buses. Typically, profes­sional fleets transport goods, people or equipment. Profes­sional fleet managers often rely on digital solutions to run their operations effectively and more compet­it­ively.

Why is fleet management important?


Fleet management can involve complex decision making. A lot of factors need to be considered to ensure smooth operations, from choosing the right vehicles and drivers to ensuring safety, saving money, increasing efficiency and staying compliant with legal require­ments. Learn more about our fleet management services

A fleet management solution powered by telematics can give visibility over all these aspects. When you get access to the right data, you can improve your working processes and grow your business.

An important source of data comes from your vehicles. Clear information on location, fuel consumption, mileage and driving behaviour can all be leveraged to optimise every step of your fleet operation.

By getting access to and control over your vehicle data, you can gain insights and ensure fleet management is effective in boosting your business.

What does a fleet manager do?


Fleet managers oversee the operation and maintenance of a company’s fleet. This includes selecting and tracking vehicles, ensuring they’re used correctly, keeping them on the right routes and servicing them properly.

Fleet managers are also responsible for managing drivers, keeping fleet-re­lated costs under control and ensuring any related legal require­ments are met.

To increase the effect­iveness and efficiency of their fleets, fleet managers often rely on vehicle telematics that work in combination with fleet management software and hardware.

Finding the right solution involves several steps, including defining your business needs, under­standing the function­al­ities of different suppliers, confirming IT require­ments and setting service expect­a­tions.

What is a fleet management system?


A fleet management system is a combination of connected software and hardware that fleet operators use to manage their vehicles.

These systems can include several elements:

  • Fleet management software. Fleet managers use this interface to access vehicle data and gain insights into how to optimise fleet performance.
  • Vehicle tracking devices. Hardware devices can be installed or plugged into vehicles to track vehicle locations in real time. These devices can also collect data on driving behaviour and engine diagnostics.
  • Driver Terminals. These devices help drivers with enhanced navigation. They can also receive up-to-date assignment details, enable easy commu­nic­ation and record details of vehicle usage.
  • Dashcams. Vehicles may have road and driver­-facing cameras installed to identify risky driving and give insight into any road-re­lated incidents.

Businesses that use a fleet management system can cut costs, improve vehicle performance, save fuel, improve driver safety, manage risk and increase overall fleet efficiency.

How does a fleet management system support your fleet business?


A fleet management system can support your fleet business in several ways:

  • Track vehicle locations. The vehicle devices share real-time coordinates with the main system.
  • Communicate with your team. You can send instruc­tions or updates directly to your driver through the Driver Terminal.
  • Monitor driving behaviour. Hardware sensors can monitor driving habits to see if your vehicles are being used safely, econom­ically and appro­pri­ately.
  • Set better ETAs. You can set more accurate arrival times and communicate any delays to your customers.
  • Keep drivers on track. Drivers can receive advice about driving and better routes through the Driver Terminal. They can also get alerts about speed limits and speed camera locations.
  • Record working times. Some telematics systems can automat­ically record driver hours, helping you comply with any legislative require­ments.
  • Strategise and improve. Your fleet management solution’s dashboard gives insights into past trips so you can analyse vehicle performance and plan future trips more effectively.
  • Automate admin­is­trative tasks. Other departments benefit from fleet management systems by automating invoices or downloading info on driving times.

Overall, a fleet management system provides you with greater visibility and control over your fleet, helping you improve efficiency, reduce costs, and operate more safely and sustainably.

How does fleet management software work?


Fleet management software helps businesses to efficiently manage their fleet of vehicles, allowing them to track the location, performance and maintenance of each vehicle. This software also supports fleets with real-time insights on fuel consumption, driver behaviour and compliance. By leveraging these tools, companies can reduce costs, increase productivity and improve fleet safety.

How can a fleet management system help you save fuel?


A fleet management system can help you save fuel in a variety of ways. With insightful data on vehicle performance, you can identify and address patterns in fuel consumption. A fleet management system also simplifies job planning, ensuring your drivers stay on the most fuel-ef­fi­cient routes. With fleet management software, you have the tools necessary to analyse driver habits in accel­er­ating, coasting and braking.

What are the benefits of fleet management solutions?


Fleet management does not only help fleet managers, but also drivers, admin­is­trative staff and anyone else involved in operating a business fleet. The key benefits of working with a fleet management solution are:

  • Increase efficiency. Easily access relevant, up-to-date info so you can plan effectively and adapt quickly when unexpected events arise.
  • Increase productivity. Use accurate real-time traffic info to keep your drivers on the fastest routes and complete more jobs.
  • Improve safety. A fleet management system can give enhanced insights to help reduce unsafe driving behaviour that could harm your drivers, vehicles or business reputation.
  • Decrease costs. Encourage more fuel-ef­fi­cient driving and avoid expensive repairs by getting timely maintenance reminders.
  • Improve commu­nic­ation. Stay connected to drivers by sending job details from your office to Driver Terminals in their vehicles.
  • Increase customer satis­faction. Keep customers informed of schedule changes and cut unnecessary waiting times.
  • Reduce stress for drivers. Set the best route for drivers and give timely traffic updates through driver terminals, so they can do their job with ease.
  • Simplify admin­is­tration. Save time across different departments by automating admin­is­trative tasks.
ttt guide to fleet management solutions

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