Fleet fuel consumption

Under­standing and monitoring fuel consumption

Under­standing your fleet’s fuel consumption can lead to major cost savings for your business. If you’re like most fleet managers, you’re also determined to boost efficiency and reduce your fleet’s carbon emissions. Effective fuel consumption monitoring is key to accom­plishing all these goals. Use this insightful guide to understand fuel consumption and discover practical strategies to manage it.


What is fuel consumption?

fuel price numbers

What is fuel consumption?

Fuel consumption refers to the amount of fuel used by vehicles within a fleet over a specific time frame. It’s a critical metric in fleet management since it offers insights into vehicle performance and driving behaviour. Fuel consumption is typically measured in litres per 100 kilometres or miles per gallon. By tracking this data, you can identify oppor­tun­ities to cut costs, improve driving habits and take preventive maintenance measures. Under­standing fuel consumption is integral to overall fleet efficiency. Looking for insights on fuel consumption for trucks or vans? See our highly popular post on this topic, which breaks down factors affecting fuel efficiency.

The importance of monitoring fuel consumption

Dashboard of fuel consumption

The importance of monitoring fuel consumption

Clarity on fuel consumption is a critical aspect of fleet management. Lowering costs will always be a priority for fleet managers. But tracking fuel use is also about optimising your business and operating more sustainably. Here’s what you can achieve by keeping an eye on fuel consumption:

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  • Analyse trends in your fleet’s fuel use, making it easier to streamline routes and cut back on unnecessary mileage; this helps you save fuel while also extending the lifetime of your vehicles
  • Identify overcon­sumption so you can effectively address it; for example, if certain vehicles are guzzling fuel or some routes are proving to be fuel-in­tensive, you’ll know which actions will support cost savings
  • Reduce your carbon footprint; envir­on­mental respons­ib­ility can enhance your company’s reputation with customers and the general public while contrib­uting to its corporate social respons­ib­ility goals

Methods to monitor fuel consumption

tablet with dashboard to monitor fuel consumption on the road

Methods to monitor fuel consumption

Using a fleet management system with dashboard and reporting tools is by far the fastest and easiest way to manage fuel consumption. That’s where vehicle connectivity comes in.

You may know that CAN, or Controller Area Network, is the most important bus system in a vehicle, acting as a central networking system. And then there’s the Fleet Management System Interface, or FMS, a stand­ardised interface that enables access to vehicle data.

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When connecting to your vehicle’s FMS or CAN bus, you can analyse fuel use at the trip level. With alerts on low fuel levels, you can also act quickly in the case of unauthorised fuel use or theft. As a compre­hensive fleet management solution, Webfleet offers several methods to monitor and manage fuel consumption:

  • Driver coaching – Webfleet detects inefficient driving and instantly notifies drivers so they can improve their fuel efficiency in the moment
  • Profes­sional navigation – live updates on traffic and road conditions help you keep your drivers on the most fuel-ef­fi­cient routes
  • Vehicle maintenance scheduling – ensure your vehicles are running in a fuel-ef­fi­cient manner by automating your scheduling for regular check-ups

Viewing trips and trip details

Trip details on a dashboard

Viewing trips and trip details

A fleet management system enables you to leverage digital solutions to save fuel and reduce emissions. Right from your account dashboard, you can drill down to insights on a trip-by-trip basis:

  • See every trip your vehicles have made during the last seven days
  • Access information about standstills, including duration of all standstills
  • Look into speeding events, such as the average speed over the speed limit as a percentage
  • Know the day, time and severity of any driving events that took place
  • Understand your fuel consumption per trip, with details like trip distance, total fuel consumption and average fuel consumption
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It’s important to configure the correct fuel consumption reference for your vehicles—otherwise, you won’t get accurate data. This is simple to do in Webfleet:

  1. Select the vehicle you wish to configure
  2. Select Edit at the bottom right of the screen
  3. Scroll down to Reporting and locate “Fuel consumption
  4. Select from various options:
    • Account setting
    • A reference set by FMS or LINK 105 if these are being used (a reference set by FMS or a LINK 105 would be advised, as this is based on the vehicle’s own parameters)
    • Manuel setting
  5. Press Save

Tracking fuel usage over time

tablet with fuel tracking dashboard

Tracking fuel usage over time

A fleet management system gives you the power to compare fuel efficiency over time, learning from any exceptional events and historical trends in fuel use and emissions data. These dashboard insights inform actions to reduce fuel costs and optimise your fleet.

To get these valuable insights, you’ll need to retrieve fuel data from a vehicle. How you go about that depends on your fleet’s vehicle type(s) and which tracking devices are installed in them. By integrating Webfleet software with hardware from Bridgestone Mobility Solutions, you can easily monitor and report on fuel consumption for heavy and medium goods vehicles, light commercial vehicles and passenger cars.

Utilising driving performance reports

driving performance reports dashboard on computer screen

Utilising driving performance reports

Webfleet customers have access to tutorials that help them get the most out of their dashboard insights and reporting tools. As a result, they’re better equipped to maximise driver safety, cost savings and emissions reductions.

From their Webfleet dashboard, fleet managers can gauge fuel consumption over time with historical data. They can also dive into compre­hensive reports on driving events, speeding, idling, and RPM. Thinking of going electric or adding electric vehicles (EVs) to your fleet? Webfleet gives you all the tools needed to manage your EV or mixed fleet in one place.

Get advice on monitoring fleet fuel consumption

We hope you find this guide helpful. Could you use some person­alised advice on maximising your fleet’s fuel efficiency? Take advantage of Webfleet’s 25-plus years of expertise and book a free consultation with one of our advisors.

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