Mileage registration with WEBFLEET Logbook

Take the hassle out of mileage registration

WEBFLEET's automated logbook functionality holds reliable trip data, so you can prove your fleet's mileage. Your drivers can validate their journeys straight from their smartphone or Driver Terminal.

Save admin time with easy mileage registration

Mileage registration is quick and easy now that drivers are empowered to validate their own journeys.

Control costs and follow fiscal directives

Monitor claimed mileage more accurately and reimburse drivers accordingly with business and private mileage registration.

Know that all miles are accounted for

As well as recording accurate mileage, the WEBFLEET Logbook can record other information, such as a journey's purpose, destination address and contact details.

Stay mobile with WEBFLEET Logbook

The WEBFLEET Logbook smartphone app helps you reimburse your drivers and business, and calculate your tax declaration. It's the simple way to keep your mileage registration up to date.

Working in conjunction with* an in-vehicle LINK vehicle tracking device**, the app shows mileage and distance travelled on the driver's smartphone.

How WEBFLEET mileage registration can help your drivers

With the WEBFLEET Logbook app, drivers can record additional trip information, including:

Type of trip: business, commute or private
Purpose of the journey
Contact person
Notes
Adjustable odometer settings

All you need to know about mileage tracking

What does mileage tracking do?

Mileage tracking is a general term for logging miles travelled for business. This can be done for a number of different reasons, including complying with regulations, tax or reimbursement of employees. This is useful and, in some cases, mandatory for numerous business types.

Essentially, all the miles that an employee drives for business purposes are tracked and recorded. This can be done via a number of different systems, from manual paper-based processes to excel spreadsheets to digital mileage logbook solutions that automate the entire process. Let’s consider this last one in more detail.

Automatic mileage tracking

Whether you’re a driver or a fleet manager, keeping tracking of mileage is unlikely to be your core responsibility. Therefore, you probably don’t want to spend a huge amount of time either filling out paperwork or updating spreadsheets in order to stay on top of it.

This is why more and more companies are now turning to automatic mileage tracking solutions. These solutions will accurately take care of the mileage administration for your company vehicles, taking manual work off your plate and freeing you to concentrate on core business.

One of the best types of solution available are mobile tracking apps.

How does a mileage tracking app work?

Let’s say you have a fleet of pool cars. A top-of-the-line mileage tracking app will create a profile for each of the drivers in your fleet. The driver can then manage their trip administration via the mobile app, easily logging key information such as purpose of journey, vehicle used, odometer setting and more. Some apps will even provide feedback on driving performance.

The odometer data is then updated in real-time straight from the vehicle’s odometer. All the data from the trip can then be stored, where it can be easily accessed by the fleet manager for mileage claims and tax detail verifications.

Why use a mileage tracking app for business?

Simply, a high quality mileage tracking app makes life easier for drivers and fleet managers. Administration is simplified with more of your manual tasks automated. That means both driver and manager can give their full attention to other crucial tasks, increasing efficiency and decreasing stress levels.

There’s also the peace of mind of knowing that essential tasks are being handled by a reliable, consistent system. If and when tax authorities wish to audit your records to ensure your employee benefits are being accurately taxed, the reliable accuracy of your mileage tracking app’s records will come in very handy. Another crucial task taken care of!

As mentioned above, some mileage tracking apps will also provide feedback on how the driver is performing. For example, WEBFLEET Logbook offers driver feedback via the OptiDrive 360 system, which tracks key driving behaviours like speeding, driving events, idling, fuel consumption, constant speed, coasting and more. This data helps the driver work both more safely, more cost effectively and more sustainably on the road.

It is important, however, to take note of how any mileage tracking app you may utilise will manage the driver’s privacy. For example, a high quality mileage tracking app will give the driver the option to hide vehicle tracing if they are using their company vehicle for a private trip. Also, you want to be sure that your app provider is storing all your trip and driver data in the securest possible manner.

What is the right mobile tracking app for you?

Depending on the company, the set of functionalities and features required from a mobile tracking app will differ. It might be the case you need only the very basic trip data, it might be the case you need something deeper and more impactful.

Whatever your requirements, it’s worth keeping in mind the core reason for using a mileage tracking app is to make life easier. So, it’s key that any app you adopt for this purpose is built with user friendliness in mind. Find an app with a user-centric layout that both you and your drivers are comfortably using and will not take too much time out of their day.

Webfleet Solutions developed the WEBFLEET Logbook app to help businesses like yours manage their mileage data effectively. If you’re looking to take the hassle our of trip administration, we’d love to help you do it. Get in touch with one of our mileage experts today and find out what we can do for you.