Workflow Management system Webfleet

Helping you to manage your workflow, improve customer service and get more jobs done

Connect our Webfleet solution with a PRO Driver Terminal and get all the valuable information you need about your orders and drivers. Our trans­port­ation management system supports seamless commu­nic­ation with your team in the field and helps you to streamline your workflow management. The net result? Happier customers and more jobs done.

Workflow management software helps you

Optimize order management workflow and complete more orders

Keep your drivers and customers happy

Provide best-in-class ETAs* for customers

Stay flexible in planning, so you can adapt to the unexpected

Reduce time spent on admin­is­tration tasks

Integrate with other business applic­a­tions to get the ideal workflow management system for your workflow

Workflow management key features

Dynamic order dispatch and management

Webfleet helps you identify the driver best suited for each job using smart scheduling and dispatch with award-winning TomTom Traffic, order status and vehicle status.

The Order Optim­isation feature** optimises your sequence of visits in one click, with the aim of reducing mileage and time spent on the road. This all helps you to plan better, get more orders done and improve on-site services.

order optimisation
wf desktop mobile pro8475 link7x0

Seamless commu­nic­ation

Simplify your order workflow and save time by sending jobs and order instruc­tions straight from your office to your driver’s PRO Driver Terminal. The terminal reads the message aloud to avoid distracting the driver.

You stay connected with your team in the field, getting regular updates on order status and ETAs, so you can react dynamically to unexpected events.

Best-in-class ETAs

Webfleet enables you to to give more accurate ETAs to your customers based on TomTom’s award-winning traffic information.

Profes­sional navigation uses a complex network of live traffic data and advanced algorithms to help your drivers avoid traffic. That means they’re more likely to get to the job on time.

van incar driver package 01
pro7 menu in car

Automated workflow management processes and reporting

By taking distracting, time-con­suming manual tasks off your plate, Webfleet supports a more efficient, time effective operation with workflow management automation. Logbook with real-time vehicle odometer and working time regis­tration are both automated, supporting more accurate reporting and lessening the admin­is­trative burden.

Meanwhile, you get job-by-job insight with accurate time spent with clients and automated invoices, which can speed up billing and make disputes less likely.

Everything you need to control cost

Webfleet comes with a range of features to help decrease your vehicle’s total cost of ownership, using rich data from vehicle integration.

As well as receiving regular maintenance schedule alerts, you’re automat­ically notified when a vehicle shows sign of malfunction. This way, you can plan maintenance before a costly breakdown occurs. You can also monitor fuel consumption to identify abnormal usage or identify areas where driving style can be improved to reduce insurance premiums.

avg fuel consumption
optidrive indicator

Driver behaviour feedback and analysis

By offering analysis on driver behaviour with OptiDrive score, Webfleet gives you the information you need to optimise your driver’s performance in the field.

Active driver feedback and advice is displayed on the PRO Driver Terminal in a way that won’t disturb your drivers. This helps them remain safe and reliable on the road, maintaining a good reputation for your business.

Learn more about OptiDrive⁠

Business operation at-a-glance

Webfleet is constantly providing data to help you improve your business processes.

With accurate information on time spent on location, order status, trip information, working times and driver performance, amongst many other facts and figures, you can clearly judge what areas of your operation need to be developed.

wf dashboard
wf pro8 digital signature

Customise and integrate

You can easily integrate other business applic­a­tions with Webfleet to get exactly the solution you need. For example, synchronise with CRM and billing systems to give you a more complete view of essential data and reduce admin­is­tration work.

Using the TomTom PRO 8275 Driver Terminal, you can customise workflow management further. This device handles activities like vehicle checks and delivery data capture via barcode scanning and digital signature in combination with 3rd party applic­a­tions. All of your data is then stored in one system.

Manage your fleet operations on the go

You don't need to be at your desk to manage your fleet. With Webfleet Mobile, it's all right there in the palm of your hand.


  • Real-time vehicle and asset tracking
  • Two-way commu­nic­ation
  • Trip management
  • Dispatch new orders and jobs
  • Notific­a­tions and alerts of your vehicles
More about Webfleet Mobile⁠
mobile apps
ttt workflow management 2019

Why companies are digitizing the workflow

ttt workflow management 2019

Learn more about how automation and digit­isation of the fleet workflow are used in companies like yours.

I'm ready to download

Choose the perfect solution to suit your work order process


The essential workflow and vehicle management solution - ideal for SME businesses with fleets and field teams.


Profes­sional workflow, route optim­isation, job dispatch and scheduling– ideal for corporate fleets with a large amount of orders to handle.


For the company that needs a perfectly tailored solution to optimise their specific workflow.

Get a demo
* ETA = estimated time of arrival** Order Optim­isation requires an additional feature subscription.