Workflow Management system Webfleet
Streamline operations, empower drivers and get more jobs done
Streamline your operations from planning to execution with our workflow management tools. Leverage insights from your own data to make better decisions — whatever your fleet size. Optimise dispatching schedules, maximise fleet utilisation, boost driver productivity, keep tighter control over expenses and accelerate your order-to-cash. Access the solutions and transport management partners you need easily with our fully integrated, all-in‑one platform.
Workflow management solutions: from planning to execution
Plan & Optimise
Schedule and assign activities with full fleet visibility
Execute
Empower drivers to maximize performance
Communicate
Connect with your drivers
Monitor
Track performance and act on insights
Connect
Integrate Webfleet data into your TMS
Tools and apps for workflow management
Driver terminals
Optimise your fleet with navigation, communication and reporting tools
Workflow management app
Digitise your workflow and improve efficiency with one mobile app for your drivers
Vehicle inspections app
Makeyour drivers’ daily vehicle inspections easier
Driver licence check
Stay compliant with digital licence checks for all your drivers, anywhere and anytime.
Workflow management software helps you1
Cut planning time
Plan schedules and dispatch orders faster and smarter with Webfleet’s planning tools
Improve on-time delivery by up to 20%
Get real-time visibility over delivery departures and arrivals to respond fast to deviations
Save up to 25% on fuel consumption
Empower drivers to execute jobs more efficiently and cut operational costs
Workflow management key features
Visualise, allocate and reassign jobs in one place
Dispatchers can monitor and manage job planning easily in Webfleet. Simply drag and drop tasks to update the schedule or assignee. Keep track of statuses thanks to the intuitive, colour-coded display.
Optimise and monitor planned routes
Optimise job scheduling and route planning in one click with Order Optimisation. Reduce mileage, cut fuel consumption and stick to communicated ETAs.
Digitise your workflow
Make execution easier with everything in one place. Drivers access a hub with scheduled jobs, attachments, ePOD, notifications, embedded chat with built-in translation. Working time, remaining driving time and tachograph status are also displayed to facilitate compliance.
Stay out of traffic and cut idle time
Route planner with professional navigation powered by TomTom. Get live traffic info and alerts based on vehicle size and type. Learn more in professional navigation.
Chat with your team with total clarity
Connect with your drivers with our chat function. Built in translation allows for easy messaging between dispatchers and drivers in their native languages.
Improve customer experience
Enhance transparency and customer experience with live order updates. Automatically send status notifications by email, triggered by driver ETAs, to keep customers informed every step of the way.
Track, analyse and improve fleet performance
Track fuel consumption, on-time delivery performance and driver behaviour in a single, intuitive dashboard part of our fleet optimisation tools. Use our Webfleet Fleet Advisor to surface quick, actionable insights that help you understand and improve how your team drives.
Be alerted of unplanned deviations
Monitor planned routes in real time with instant deviation alerts with route deviation, no need for manual checks. Boost visibility, reduce exposure to theft and cut detour-related expenses.
Integrate and enrich your TMS with Webfleet data
Easily access all the data you need directly in your Transport Management System (TMS) through our API integration. We connect with leading TMS providers worldwide, allowing you to retrieve key details such as content descriptions, container types, weight, quantities, ePODs and more through our endpoints.
What our customers say
Dino Mastantuono, Action DoorWe're able to do more jobs every day.
Ben Povey, Krispy KremeWith Webfleet improvement in delivery time of 20%.
Dennis Evans, Sanctuary Maintenance25% savings in 2 months.
Download our Workflow Management leaflet
Learn how we help you optimise your operations and maximise team performance from planning to execution.
Download the leafletChoose the perfect solution to suit your work order process
Standard
The essential workflow and vehicle management solution - ideal for SME businesses with fleets and field teams.
Advanced
Professional workflow, route optimisation, job dispatch and scheduling– ideal for corporate fleets with a large amount of orders to handle.
Expert
For the company that needs a perfectly tailored solution to optimise their specific workflow.
Compare our workflow management solutions
Standard | Advanced | Expert | |
|---|---|---|---|
| Easy order management & job dispatch | |||
| Professional navigation & traffic data | |||
| Best-in-class ETAs | |||
| Automated working time & mileage registration | |||
| Reliable vehicle & order status tracking | |||
| Fastest route suggestion with optimised order sequence** | |||
| In-vehicle driver behaviour feedback*** | |||
| Helps reduce total cost of vehicle ownership**** | |||
| Integrate business applications with our partners | |||
| Full workflow customisation with TomTom PRO 8275 |
** Order Optimisation requires an additional feature subscription.
*** OptiDrive driver coaching advice can help improve driver’s efficiency, minimise vehicle downtime & fuel cost while being safer on the road to.
**** Total cost of ownership: total cost to own a vehicle, including expenses spent on maintenance, fuel, & insurance, etc.
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