What is fleet management?

Fleet management refers to the admin­is­trative processes regarding the acquisition, maintenance, organi­zation and disposal of commercial vehicles. It also includes the real-time monitoring of the vehicles' condition and geographical locations. Fleet management can also refer to the hardware and software components required to set up the monitoring and tracking function­al­ities necessary for proper management.

Why fleet management?

Benefits of Fleet Management for your company

Why fleet management?

Fleet management has become a key component of every modern company employing a moderate to large amount of commercial vehicles. The main benefit of fleet management is the ability to closely monitor and analyze your fleet in its every detail from a macro scale.

This allows for a lot of very precise small optimiza­tions that can add up and lead to significant increases in efficiency. Besides the obvious economic benefits, good fleet management helps create a better under­standing of how the fleet functions as a whole. This naturally leads to better decision-making from the company's supervisors and generally a lot more trans­parency.

Fleet management technology

Fleet Management technology and how it works

Fleet management technology

Fleet management includes a large array of hardware and software components that are responsible for measuring, logging, processing and trans­mitting large amounts of relevant data to a server in real time. These components include but are not limited to:

  • A GPS tracking system within each vehicle;
  • Various monitoring devices logging the speed, the accel­er­ation and the overall condition of each vehicle;
  • A system allowing the devices to connect to either the cellular network or a satellite network;
  • A server processing all of that data and sending it back to the connected fleet management devices and appli­ca­tions;
  • A fleet management software suite for the end user, displaying all of that information in a clear way.

Thanks to this intricate combination of different technologies, fleet management software is able to display real-time data on the entire fleet.

Fleet management and scaling

Boost produc­tivity with Fleet Management

Fleet management and scaling

An increas­ingly common element for all commercial trans­portation businesses, including companies in the fields of trucking, aviation, boating and delivery, fleet management is setting the tone for an increas­ingly digitized approach to large-scale operations. One of the most valuable aspects of fleet management is its ability to fit companies of any size and its improved cost-ef­fec­tiveness as the scale increases.

Fleet management software allows you to visualize the physical location and the state of all the vehicles of a fleet at a glance. Getting information about a specific vehicle at any time is easy and takes just a few seconds. Larger scale operations will get the most out of a fleet management solution. However, it can also greatly improve a smaller company's efficiency.

What does a fleet manager do?

Fleet Manager day-to-day activities

What does a fleet manager do?

Fleet managers ensure that fleets operate with maximum efficiency. Their key respon­si­bil­ities involve supervising drivers, optimizing resources and maintaining regulatory compliance.

When it comes to drivers, retention and safety are fleet managers' main priorities. A growing shortage of truck drivers requires fleet managers to regularly assess employee well-being. They will note if anything can be done to minimize stress behind the wheel or engage drivers with profes­sional development programs. For a real-time glimpse of potential safety issues, fleet managers use telematics to monitor driving behavior and track vehicle locations.

Monitoring driving behavior also helps reduce fuel and maintenance costs. Vehicle fleet managers tap data from their telematics system to analyze patterns in speed, braking and idling. From there, they can pinpoint which drivers may need training.

As of December 2017, commercial vehicle drivers are required under the Electronic Logging Device (ELD) mandate to electron­i­cally log their Hours of Service. Fleet managers implement and oversee ELD compliance processes. Additionally, vehicle fleet managers handle tax compliance.

Benefits of fleet management

Benefits of fleet management

Benefits of fleet management

The best fleet management solution will support a trucking business' overlapping aims: cutting costs, increasing safety, and shrinking carbon emissions. An environ­men­tally responsible fleet strives for constant improve­ments. Fuel-ef­fi­ciency reports summarize a fleet's consumption and emissions history, empowering the business to take actions towards greener fleet management.

A greener fleet is also a safer and more productive one. As any fleet manager knows, well-main­tained trucks run better and last longer. They're generally safer too properly maintained vehicles lower the odds of breakdowns. With an integrated fleet management solution, maintenance planning and staying on top of day-to-day vehicle health is simplified. If a truck has diagnostic troubles, for instance, notifi­ca­tions can be translated into preven­tative repairs. Streamlined vehicle maintenance and repairs prevent unnecessary downtime.

How does a fleet management system work?

How does a fleet management system work?

How does a fleet management system work?

Big or small, every trucking enterprise is unique. A market leading fleet management solution will meet an organi­zation's fleet management needs by seamlessly integrating with various business appli­ca­tions. The right fleet management system provides the tools to run a vehicle fleet efficiently, from daily scheduling and route planning to driver commu­ni­cation and back-office tasks. A compre­hensive fleet management solution includes:

  • Real-time, 24/7 vehicle tracking and traffic information
  • Accurate and flexible route planning
  • Simplified reporting and performance monitoring
  • Office and mobile access — manage your fleet from any device
  • Actionable insights on fuel usage, driver behavior, maintenance history

A complete fleet management system integrates software with in-truck devices to connect a business with its drivers and vehicles. Webfleet Solutions offers a range of naviga­tional devices that can be integrated with our software for a complete fleet management system.

How to improve fleet management

How to improve fleet management

How to improve fleet management

To optimize your fleet's performance, you'll need total visibility over your vehicles. Additionally, you'll want real-time insights on operational costs, workflows and customer service. Fleet management software can help achieve the desired efficiency by 20%.

Complex operational costs can be a tricky challenge. Fleet management software eliminates the juggling act. From a single dashboard you can access real-time data on fuel consumption, driver behavior and route planning, giving you a bird's-eye view of operations.

A fleet management solution will also automate burdensome admin­is­trative tasks across the entire organi­zation, freeing up valuable time. Strength­ening customer relation­ships is relatively effortless when your service team can focus on improving customer experiences. Staying compliant with tax laws and ELD is much easier too: digital mileage logs reduce human errors while securing records in one place.

Fleet management with WEBFLEET

WEBFLEET dashboard for Fleet Management's KPI

Fleet management with WEBFLEET

Webfleet Solutions offers a wide array of fleet management solutions, with options suitable for fleets of all sizes. Our fully integrated solutions combine naviga­tional and vehicle tracking devices with WEBFLEET software, enabling you to leverage data for optimal fleet performance.

WEBFLEET can help you save up to 20% in fuel and maintenance costs while also cutting driving time. Complying with regulations is straight­forward, since all mileage logs and reporting documents are securely stored in your cloud-based account. Dynamic dispatching and improved driver commu­ni­cation eliminate delays, bringing your customer service to new levels with reliable ETAs.

Find out why 50,000 fleets worldwide rely on our fleet management solutions. Request a demo or book a person­alized call with one of our system experts.